Or, Archive outlook
emails in to .PST.
Or, Why to archive
outlook emails when the mailbox size increases?
Descriptions: Is
your outlook email very slow overall than usual? If yes, the outlook data
size is one of the very common factor which affects outlook performance. It’s
very important to consider a regular email archival if you are using outlook
emails in exchange server environment. If the archival is not done for long,
then the .OST files size get increased. Every time you open outlook or perform
any email operations, outlook takes lots of time to get everything checked and
processed.
To archive your emails, please follow the steps sequentially
as given below.
Steps:
1. Open Outlook and go to File menu as highlighted below.
2. Click on ‘Cleanup
Tools’ and Select ‘Archive…’
option.
3. Select ‘Archive
this folder and subfolders:’ >
make sure your complete mailbox is selected, not only the inbox > Select a desired date in ‘Archive items older than:’ section
(good to archive emails older than 3
months) > Click on Browse and
Select a path, preferably other than
C:\ drive > Click on ‘OK’ to begin the archival process.
Please Note: it
may take longer to complete the archival depending on the current email data
size of your mailbox.
Once the archival is completed, you will be able to see two
root folder in your outlook (looks like below):
yourusername@yourdomainname.com
folder contains current emails and ‘archive’
folder contains emails you have archived.
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